Testing a MS Access subreport for records

Darragh — Sat, 29 Oct 2011 03:07:28 +0000

I haven’t done one of these in a long, long time, but I happen to be doing a bit of coding for a friend, and wanted to make a subreport control on an Access report invisible should it have no data. Of course, since I’ve been mostly out of the Access game for a while now, I was racking my brain for a bit, trying to figure it out and stumbling through a whole bunch of non-working solutions on the net.

But I eventually figured it out….

Assuming you have a subreport control on a parent report called MySubReport and you want the subreport control to be not visible should it have no records, this is one option you can use.

Private Sub Report_Activate()
If Me.MySubReport.Report.HasData = False Then
Me.MySubReport.Visible = False
Else
Me.MySubReport.Visible = True
End If
End Sub

Report.hasData is the key!

Many solutions on the Internet talk about using code like this in the IF..THEN expression:

Me.SubReport.Form.RecordSet.RecordCount = 0

Of course, that won’t work (we’re working with reports not forms and Microsoft inform us that the recordset object isn’t available in reports. If you try use the above, Access will keep throwing you errors like:

This feature is not available in an MDB.

I’ve tested this in Access 2007 and it seems to work fine.

Darragh Murray » Reports

Testing a MS Access subreport for records